Does your company also have unused IT hardware as well as software that is no longer needed, gathering dust (virtually or literally) and only tying up unnecessary resources? If so, you are in good company with this issue.
Without well organized asset management, especially large companies often lack the necessary transparency and comprehensive view of their IT inventory to immediately identify unused IT elements and make the most of their existing investments.
“Which devices have which lifecycle status and how is this controlled in a trackable way? Which licenses are currently in use? How do I get an overview of the status of IT assets in different locations? These and many other questions often remain unsolved without good asset management and centralized automated data acquisition and information provision.
However, proper asset management is now one of the central functions of IT departments. This is completely understandable – because you benefit from the well thought-out introduction of a precisely tailored lifecycle management system for a number of good reasons:
1. You save time and resources
“The picture of our system landscape will quickly become complete. Particularly in IT support, we have the answers and solutions to questions and urgent concerns much more quickly at our fingertips,” reports Thomas Fesenmeier, Head of Service Management EH & GH in Edeka Südwest’s IT division, who opted for comprehensive automated and centralized data gathering with a CMDB from REALTECH. (to the reference)
Since the introduction of the CMDB, around 80 percent of the software and hardware elements used in the approximately 1,300 stores can be automatically identified and centrally inventoried at the push of a button. Cash registers, scales, mobile data entry devices (MDEs), displays, reverse vending machines – in short, all devices that can be accessed via IPs are mapped consistently in REALTECH’s CMDB.
Automation and centralized data capturing ensure that processes are accelerated – for example, good lifecycle management such as that provided by REALTECH also takes care of the further necessary workflows independently in case of device losses after a simple notification of loss. This leads to a reduction in the workload and increased productivity of the employees. Learn more about our asset management software.
2. You receive an overview of your IT infrastructure
Everything at a glance: Good IT asset management is able to show you detailed information about your IT systems at a central point – no matter how complex your existing infrastructure may be. This gives you a clear picture of your existing IT landscape and the associated equipment, including all contractual and financial information, all the time. Asset Management clearly and holistically maps the entire lifecycle of your IT elements at a glance and shows you directly when your hardware’s warranty expires or which software is actually available to you.
In addition, you will receive concrete advice for action, e.g. when it comes to deciding whether a device should be purchased new or repaired. By the way, good asset management can also be used to clearly manage the lifecycle of knowledge articles or valuable corporate knowledge.
3. You reduce costs and can realistically plan your budget
Well designed asset lifecycle management puts an end to dusty PCs in storage rooms and unnecessary licenses for unused software: thanks to a comprehensive overview of all IT investment data, it provides a direct view of savings potential and optimization opportunities.
Providing daily updated depreciation and deployment data, it can also support replacement investment planning. This information not only supports the IT organization, but also provides purchasing, asset accounting, and IT controlling with important information for efficient procurement management and precise budgeting and cost allocation.
4. You ensure more efficient business processes
With the application of good lifecycle management, you can succeed in increasing your profitability and improve the efficiency of your IT noticeably. After all, by comprehensively mapping the entire lifecycle of your IT elements, you receive detailed information about planning and inventory that you can use to selectively increase the quality of your business processes.
Would you like to learn more about asset lifecycle management and keep an eye on the entire lifecycle of your IT elements in the future?
Then watch the recording of our webinar “Pole position for your IT services through profitable asset lifecycle management” [available in German] and learn,
… how a good IT asset management is structured,
… how to keep an eye on IT equipment, condition and function of the applications used,
… how you can improve your billing process through an improved overview,
… how you can gain a clear view of your entire IT landscape in the future.